How to Apply
Applications for 2019/2020 will open in the Spring, the date will be publicised on the Askham Bryan website so please keep checking regularly.
If you have any questions please email: firstname.lastname@example.org.
In order to apply for accommodation you need your student number, if you do not have this please contact student records on 01904 772211.
Applications are via an online booking system and all communications will be by means of email so please make sure you check yours regularly once you have applied.
After applying for accommodation you must pay a £300 security bond, this is payable immediately. You can pay online, by card over the phone or by cheque - we will email you information at the time of application.
This fee is converted into the deposit which is used to pay for any damages, unpaid fees or losses incurred by Askham Bryan College during the occupation of the room. Students who are returning into accommodation and have already paid a bond can have this carried over to the next year.
Once you have made an application the accommodation team will assess it to make sure you are eligible for accommodation (please see our FAQ page for detailed information on eligibility). If you are eligible you will be contacted with the offer of a room during the summer which you need to accept if you wish to take up residency at the college, you will then be sent a License agreement to sign and return to College, if you are under 18 your parent / guardian and guarantor will also need to sign the accommodation agreement. We cannot guarantee a specific room or room type but we will try to accommodate any preferences wherever possible.
Your accommodation fee will be split into 9 equal installments; the first installment will be due on or before 23rd August 2019, your keys will not be released unless payment has been made. This can be paid online (follow the link on the website), by card over the phone or by cash at the Finance Office, York. The remaining 8 installments can then be paid by Direct Debit from October to May.
If you have any financial queries please contact our Finance Team on 01904 772203.
If we have insufficient accommodation we will give priority to students who live the furthest away from College as per our residential policy. Any student who is unsuccessful in obtaining a room at this stage will be placed on a waiting list.
Accommodation is offered for the academic year only and is subject to the terms and conditions of occupation which must be signed prior to the student moving into the room. Students in College accommodation are expected to abide by these rules and parents of students aged under 18 are also asked to read the College Residential Agreement and confirm they also understand the rules.
Please be aware that accommodation for both FE and HE students is for term time only. Higher Education students will not have access to their rooms outside published College term dates so during Christmas and Summer holidays they will be asked to clear their rooms completely.
Students studying Further Education courses will be required to clear their rooms at Christmas, Easter and Summer and also during half terms in October, February and May. If their rooms are not cleared and permission has not been given by the Accommodation department for the student to leave their belongings in the room, then a charge will be applied for the duration of the holiday period. If the student’s course requires them to attend a placement or other course related activity during the holiday the student will need to book a room with the Accommodation department in advance, the additional cost will be charged to the student. They may still be required to clear their room and reside in a different room during the holiday period.
We will contact you in August with full details about moving in and your moving in date will depend on your circumstances, it will normally be the Sunday prior to the start of your course.
When you come to collect your keys you will also be enrolling onto your academic course, you will be sent further information from the Student Records Team in relation to what you need to bring with you.
The information you have provided is subject to the Data Protection Act and as from 25th May 2018, the General Data Protection Regulation (“GDPR”). It will be stored on paper and digitally on computer, so the College can process your enrolment and for various administrative purposes. By submitting this application you agree to the College processing your personal and sensitive data in this way, to enable the College to provide you with accommodation. You also agree that in the event you are under 18 years of age, the College may contact your parent, guardian or carer.
Processing of your personal data is necessary to enable performance of this agreement. Your personal data will not be subject to any automated decision making. All data will remain within the UK/European Economic Area (“EEA”). The EEA includes EU countries and also Iceland, Liechtenstein and Norway.
The College will retain the data of unsuccessful applicants for two years and seven years for successful ones.
You have the right to withdraw this consent at any time; but please note, that in the event you do, this could have consequences in terms of the College being able to provide you with accommodation.
If you have any concerns about how your data is to be used, you understand that you can contact the College’s Data Protection Officer at email@example.com or if necessary complain to the ICO at https://ico.org.uk/concerns/.
For further details as to your rights under GDPR please go to https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/.