Accommodation

Living on campus will give you a wealth of opportunity, both socially and educationally. We understand starting at college can be a new and unknown experience. This is why we provide a range of options to suit different needs and budgets. We ensure that living in Halls is an integral part of your campus experience.

Living at our York Campus puts you right at the heart of college life. There is a good option of rooms: some with shared kitchen and bathroom facilities, some en-suite rooms with a shared snack kitchen and a small number of self-catering rooms with shared bathroom facilities.

 

 

Why live on campus?

  • You won’t feel lonely here. We organise sports and social events during the evenings which is a great way to meet people.
  • Living on campus helps you become more independent for your future life.
  • The close-knit campus means there’s always a friendly face around.
  • Great facilities such as the gym, Students’ Union, Learning Resource Centre, Internet Hub and Refectory are right on your doorstep.

 

How to apply

You will need your student ID number to apply. If you do not have this please check any previous correspondence the college as sent to you or you can email Accommodation@askham-bryan.ac.uk

Applications are via an online booking system and all communications will be by means of email so please make sure you check yours regularly once you have applied.

At the point of applying for accommodation, you must pay a refundable deposit of £300 in addition to the accommodation fee. The College shall hold the deposit as security against dilapidations, breakages and unpaid fees for which the student is liable under their accommodation agreement.

This fee is converted into the deposit which is used to pay for any damages, unpaid fees or losses incurred by Askham Bryan College during the occupation of the room. Students who are returning into accommodation and have already paid a bond can have this carried over to the next year.

Once you have made an application the accommodation team will assess it to make sure you are eligible for accommodation. If you are eligible you will be contacted with the offer of a room during the summer which you need to accept if you wish to take up residency at the college. You will then be sent a license agreement to sign and return to College. If you are under 18 your parent / guardian and guarantor will also need to sign the accommodation agreement. We cannot guarantee a specific room or room type but we will try to accommodate any preferences wherever possible.

Your full accommodation fee will be split into nine equal instalments; the first instalment will be due on or before 20th August 2021, keys will not be released unless this payment has been made by 20th August 2021. This amount will be detailed on your invoice which Finance will send to you at the beginning of August and can be paid online by following this link [https://store.askham-bryan.ac.uk]. The remaining eight instalments can then be paid by recurring card payment from October to May.

If you have any financial queries please contact our Finance Team on 01904 772203.

If we have insufficient accommodation we will give priority to students who live the furthest away from College as per our residential policy. Any student who is unsuccessful in obtaining a room at this stage will be placed on a waiting list.

Accommodation is offered for the academic year only and is subject to the terms and conditions of occupation which must be signed prior to the student moving into the room. Students in College accommodation are expected to abide by these rules and parents of students aged under 18 are also asked to read the College Residential Agreement and confirm they also understand the rules.

Please be aware that accommodation for both FE and HE students is for term time only. Higher Education students will not have access to their rooms outside published College term dates so during Christmas and Summer holidays they will be asked to clear their rooms completely.

 

 

Moving in

We will contact you in August with full details about moving in and your moving in date will depend on your circumstances. It will normally be the Sunday prior to the start of your course.

When you arrive to collect your keys you will also enrol onto your academic course. You will be sent further information from the Student Records Team in relation to what you need to bring with you.

Did you know Askham Bryan College is rated as ‘Outstanding’ by Ofsted for Care Standards? View the full report here

Over 18 accommodation

Higher Education students will not have access to their rooms outside published College term dates so during Christmas and Summer holidays they will be asked to clear their rooms completely.

En Suite Halls

Coverdale: Single rooms with en-suite bathrooms, offered on a catered and self-catered basis.

The block contains 63 single study bedrooms with en-suite facilities. There are three rooms on the ground floor of each block specifically designed for students with disabilities; we ask that you identify any support you may need on your application. There is a snack kitchen on each floor which has kettles, toasters, a fridge, a freezer and a microwave and a table and chairs. There is also a communal lounge on each floor with TV and sofas, an excellent place to relax and chat to friends. These rooms are offered on a catered and self-catered basis.

 

Standard Halls with Shared Facilities

Small Halls: Eskdale, Farndale, Iburndale, Glaisdale and Harewooddale: Single rooms with shared bathrooms, offered on a catered basis.

Each block contains 10 single study bedrooms with a wash hand basin in each room and shared bathroom facilities including showers, toilets and wash hand basins on the ground floor; there is also a separate toilet on the first floor. There is a snack kitchen which includes a fridge, kettle, toaster and microwave and a table and chairs. These blocks can be used for over or under eighteen year olds and will be split depending on the number of applicants we have (over and under 18’s will always be accommodated separately).

Jervaulx: Twinned rooms offered as a single occupancy with shared bathrooms, offered on a catered basis.

Each block contains 16 study bedrooms with shared bathroom facilities including showers, toilets and wash hand basins. There is a snack kitchen in each block which contains a fridge, freezer, kettle, toaster and microwave; there are also tables and chairs to eat at and sofas and a TV. These rooms are offered on a half board basis only. These blocks can be used for over or under eighteen year olds and will be split depending on the number of applicants we have (over and under 18’s will always be accommodated separately).

Main Building: Single rooms with shared bathrooms, catered or self-catering.

60 single study bedrooms spread over two floors, 20 of which are allocated as self-catering. All these rooms have shared bathroom and kitchen facilities. The kitchens include a fridge, freezer, kettle, toaster, microwave and cooker.

At University Centre Askham Bryan, we have a central refectory called the Campus Kitchen and Coffee Yard which are open for the use of staff and students daily. The food is prepared on the premises and we provide a full range of breakfasts, cakes, snacks, hot drinks, lunches, salad bar, healthy options and evening meals. Vegetarian options are always available and we cater for special diets, please just make us aware.

Students who are living in accommodation on a catered basis will have a combined ID and food card that will automatically be loaded with their allowance of either £37.50 or £52.50 per week depending on which food package has been chosen.

This can be used by the student to purchase their food on campus from the Campus Kitchen or Coffee Yard and at other food outlets on site. You can also top up the allowance on the card online, please see here for further details.

We encourage students to monitor the balance on their food cards and budget appropriately to avoid accruing large credits as any balance remaining on the food card at the end of the year will not be refunded.

You may be eligible for an additional free meal entitlement if you or your parents receive benefits or allowances, please check the Financial Help pages for more information.

 

At the point of applying for accommodation you must pay a refundable Deposit of £300 in addition to the Accommodation Fee. The College shall hold the Deposit as security against dilapidations, breakages and unpaid fees for which the student is liable under their accommodation agreement.

Your full accommodation fee will be split into 9 equal instalments; the first instalment will be due on or before 20th August 2021, keys will not be released unless this payment has been made by 20th August 2021. This amount will be detailed on your invoice which Finance will send to you at the beginning of August and can be paid online by following this link [https://store.askham-bryan.ac.uk/]. The remaining 8 instalments can then be paid by recurring card payment from October to May.

Ways to Pay

Students can pay the accommodation fee in one of two ways:

Total amount in advance

Or

Nine equal instalments: First to be made before 20th August 2021 and remaining eight instalments can then be paid by recurring card payment from October to May.

By signing the accommodation agreement the student or parent / guardian/ guarantor undertakes to pay the published charges for accommodation, it is therefore important to read the terms and conditions of the agreement before signing it. For those struggling to pay the full accommodation fee there are Residential Grants and Scholarships available which are assessed on a combination of household income and student ability, for details please see the Scholarships page or call Student Support Services on 01904 772201 and ask to speak to the Student Finance and Welfare Officer for more information.

You can contact the Accommodation Team via email or call us on 01904 772246 and we will endeavour to answer your questions and ease any concerns you may have.

 

 

Fees

Catered accommodation is available with a choice of two weekly food packages, Option A or Option B.

Option A provides a food allowance of £37.50 and Option B provides a food allowance of £52.50. The amount will automatically load onto your combined ID and food card every week but please be aware that any money not spent at the end of the year is non-refundable so please make sure you spend it throughout the year.

Type of Accommodation Annual Fee including Option A Catering Package (£37.50) Annual Fee including Option B Catering Package (£52.50) Annual Fee with Self Catering
(Over 18’s only)
En-suite Halls (Coverdale) £5,712.00 £6,222.00 £4,437
Standard Halls

(Eskdale, Farndale, Iburndale, Glaisdale, Harewooddale and Jervaulx)

£5,015.00 £5,525.00 N/A
Standard Halls (Main Building) £5,015.00 £5,525.00 £3,740

Financial assistance is available for students that can help to pay some of the accommodation fees. This help is means tested and based on household income. For more information please follow this link.

FAQs

  • Can I Apply for Accommodation?

    I live two hours away from College

    Askham Bryan College provides residential accommodation for students attending the York campus. The accommodation is intended to ease the travel burden on students whose home address is beyond a reasonable daily commute from the College. By this, we mean that your home address is usually at least one hour away from College by public or College transport.

     

    I want to live in accommodation but can’t afford to pay the fees

    The College seeks to make accommodation available to a broad range of students and financial support may be available through means-tested bursaries and various scholarships. Information on financial assistance is available on the College website or through Student Services.

  • Booking of Accommodation

    When can I apply for accommodation?

    A provisional booking for accommodation may be made once you have received a conditional offer of a place on a course of study at College.

    How do I apply?

    You can apply via the College website from the Spring of the year of your application. After application a security deposit of £300 must be paid.

    Do I need to pay anything else?

    Your accommodation fee will be split into nine equal instalments; the first instalment will be due on or before 20 August 2021, keys will not be released unless payment has been made. This amount can be paid online here https://store.askham-bryan.ac.uk, by card over the phone or by cash at the Finance Office, York. The remaining eight instalments can then be paid by Direct Debit from October to May.

  • What happens to the deposit?

    We ask that students pay a refundable Security Deposit of £300 in addition to the accommodation fee. If you choose not to move into accommodation this bond is fully refundable. The College shall hold the security deposit as security against dilapidations, breakages and unpaid fees for which the student is liable under their accommodation agreement. For the avoidance of doubt, the Security Deposit is not a Holding Deposit as defined by section 3, Schedule 1 of the Tenant Fees Act 2019. If there are no unpaid fees the full amount will be refunded to you at the end of your time in accommodation.

    What happens if I don’t pay the bond and pre-payment?

    Payment of the security deposit and the first instalment must be made in full before you can be given access to a room.

  • When can I use my room?

    Room bookings are for term time only. The accommodation contract clearly states that you will not have access to your room during holiday periods.

    What happens if I need to be in College during the holidays?

    In exceptional circumstances, at the College’s discretion, it may be possible for the College to offer accommodation to you during a vacation. Any such circumstances must be discussed with and agreed by the Head of Accommodation and Residential Support Manager in advance and payment for the accommodation must be made in full in advance of that vacation.

    Can I request a specific room?

    The College is unable to accept requests for specific rooms. You can express a preference for a type of room and we will endeavour to meet your preference but rooms will be allocated on a first come first served basis.

  • Who takes priority for room bookings?

    Accommodation is allocated on a first come, first served basis, however if accommodation becomes full, priority will be given to students whose home address is most distant from the College.

  • The Offer of Accommodation

    If I have a room in the first year does this mean I am guaranteed one for every year I am at College?

    No student can be guaranteed accommodation for the duration of their course. You must re-apply for accommodation every year but providing your bond has not been used to pay any unpaid fees, it can be transferred from one year to the next.

    I have applied for a course, why do I need to apply again for accommodation?

    The process of application for accommodation is separate from the application for a course; therefore an offer of a place on a course does not guarantee a place in accommodation. You need to apply separately for accommodation.

    What happens if I break the rules at College?

    Accommodation or the offer of accommodation may be withdrawn with immediate effect should you fail to comply with the student code of conduct and / or residential rules.

    Can I stay in accommodation after my course has finished?

    No, accommodation is only available to students enrolled on a course at the College.

  • Can anyone stay in accommodation?

    No, residence in College accommodation is conditional on you meeting certain criteria.

    • If you are under 18 on 31 August 2021 you must provide details of a responsible adult (normally your parent or guardian) who is contactable at all times when you are resident at the College. This adult must agree to be available at all times to remove (within four hours) you from site should you be ill, be found to be under the influence of drugs or alcohol or be in breach of any elements of the student code of conduct or residential rules. This adult agrees to be contacted at any time and you give authority for the College to contact this adult.
    • You will not be offered accommodation if you are considered to pose a risk to the College community.
    • You will not be offered accommodation if you have been previously excluded from any educational institution for behavioural or criminal reasons OR been placed in specialist behaviour management units (e.g. a Pupil Referral Unit) within the last three years.
    • You must have the ability to live independently including the ability to self-manage and the capability to comply with the student code of conduct and residential rules.
    • If you are a returning student and have a history of poor behaviour at College resulting in a stage 3 or stage 4 disciplinary during the last three years, your application will be referred to the Admissions Panel and you are unlikely to be granted accommodation. If permitted accommodation you will be placed on a behaviour contract.
    • You must be able to demonstrate an ability to fund your accommodation.
    • You must complete an online application and pay the required deposit and pre-payment.
    • You must have no outstanding debts with the College.
    • There must be acceptable arrangements for the payment for accommodation in place with the College Finance Department prior to the start of the academic year.
    • You are required to complete a medical declaration before moving into accommodation and to disclose any information of a sensitive nature. The College will request that you vacate accommodation if the declaration is incorrect or if your safety or that of others may be at risk.

    If you have a criminal record you may be refused accommodation:

    • If you have minor offences you may be permitted accommodation at the College but in all cases a student with a criminal record will be referred to the Admissions Panel.
    • If you have previously been convicted of any unspent criminal offence leading to a custodial sentence you will be strictly prohibited from accommodation.
    • If you have an unspent offence relating to any of the following you will not be permitted accommodation at the college: Physical violence, stalking / harassment, offences leading to being placed on the sex offenders register, and supply or conspiracy to supply or trafficking of drugs.

     

  • Overview of the Rules of Residential Accommodation

    What happens if I can’t pay for my accommodation?

    If you are struggling to pay then speak to Student Support Services and Finance as soon as possible.

    What happens if I stop paying for my accommodation?

    If you default on payments or fail to comply with any arrangements made for paying your accommodation fees, we may bar access to your accommodation until either payment is received in full, or an acceptable alternative payment schedule is agreed with the Finance department.

    What happens if I damage College property?

    Any damage caused will be charged to the individual responsible, or group of individuals in the case of communal areas. The College can use the security deposit you have paid to cover any unpaid debts that exist at the end of the academic year.

    What if I want to move room?

    If you wish to move room you must first discuss this with the Head of Accommodation who will consult with the Residential Support Manager and a decision will be made at their discretion. If the new room costs more, a revised invoice will be raised and the extra amount of money due will be requested to be added to any existing payment agreement. If the new room costs less, a credit for the difference will be paid back to you.

    Who can come in my room?

    Accommodation staff may enter your room to carry out inspections for damage, repairs and general cleanliness. Student Services staff responsible for residential accommodation may enter your room if they have reasonable cause for concern. Student Services staff responsible for residential accommodation and any other staff are, with the express permission of the Principal, permitted to carry out a search of your room if they have reasonable suspicion that stolen property, illegal substances or materials are being stored or consumed contrary to the law or College procedures.

    Other designated College staff are permitted to undertake routine checks of students’ rooms for the purpose of monitoring damage and any necessary repairs as well as general hygiene.

    Cleaners will enter your room on a daily basis to empty your bin and once a week to clean your room.

    Can I have visitors stay in my room?

    You MUST seek permission from the Residential Support Manager before anyone visits your room.

  • Catering

    If my contract is for catered accommodation and I don’t spend all the money I have been allocated can I claim it back?

    If you have signed a contract which includes catering and you do not use the full allowance allocated to you, no refund will be paid back for meals you do not take.

    I have chosen to live in a self-catered room, can I still use the Dining Room?

    Yes, of course you can.

    What catering is provided?

    The College will provide such catering provision as required to meet the minimum standards required by the Social Care Common Inspection Framework. During term time breakfast, lunch and dinner is served Monday to Friday and Brunch at the weekends. Opening times are advertised on site.

  • Cleaning

    Under 18 accommodation – All accommodation is cleaned once a week and the bins are emptied daily. The communal areas, including stairs, kitchens and bathrooms, are cleaned daily. Cleaners will only clean rooms if they can do so safely and easily, the student needs to make sure their room is tidy!

    Over 18 Accommodation – It is the responsibility of the student to keep their own room clean and tidy throughout the term. The communal areas, including stairs, kitchens and bathrooms, will be cleaned cleaned daily by the cleaning team.

    Loo roll is provided in all bathrooms including the en-suites. Students are responsible for their own washing up and cleaners will not clean a room if it is too untidy to do so. There are laundry facilities on site which all students have access to.

  • What about parking?

    Those students bringing cars, motorbikes or mopeds on campus may do so free of charge but will need to register their vehicle with the College to receive a parking permit. Cars which do not display a permit cannot park on site. There is a car park on campus available for residential students to use. You can apply for a permit here.

    Everyone with a vehicle on site is required to comply with the car parking and safe driving regulations. Any student found to be breaching these regulations will be informed that they can no longer bring their car on campus.

    If you have any further queries please contact our Accommodation Office on 01904 772246 or by email.

     

  • Do I need a TV licence?

    Remember, if you bring a TV you will need a TV Licence which you can apply for once your hall name and number has been confirmed to you at the start of the year.

  • Can I smoke?

    There is a strict no smoking policy at College. Students must not smoke in College accommodation and must use the designated smoking areas within the College grounds.

  • What about my washing?

    There are two launderettes on campus with self-service commercial washing machines and dryers for use by the students.

     

  • What living essentials should I bring?

    Pillows, duvets, bed linen, towels, crockery, cutlery and pans are not provided in student accommodation. The student needs to bring these items with them and provide their own bedding which must meet fire retardant standards (most modern duvets and pillows will meet these standards, please check the care label for this information).

     

     

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